Important Dates and Deadlines Summer Restorative Fridays
Summer Restorative Fridays will extend from May 23, 2025, to August 1, 2025. For all non-exempt, benefits-eligible employees, please see below for biweekly timecard instructions. Employees will be compensated at their regular pay rate. Please refer to the Wellness Day policy on the Human Resources website for eligibility and details about the benefit: https://www.ithaca.edu/human-resources/employee-benefits-wellness/time-away-work-programs/paid-time-away-holidays-wellness-days
Regularly scheduled hours Not Worked should be recorded as:
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Wellness Hours Not Worked (day, evening, night) – 7.5 or 8.0 hours (or regularly scheduled number of hours)
Regularly scheduled hours Worked should be recorded as:
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Wellness Hours Worked (day, evening, night) – 7.5 or 8.0 hours AND
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Supplemental Time Earned (day, evening, night) – 7.5 or 8.0 hours
If you were scheduled to work a partial day, the hours will be recorded using three lines:
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Wellness Hours Not Worked (day, evening, night) – 4.5 hours AND
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Wellness Hours Worked (day, evening, night) – 3.0 hours AND
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Supplemental Time Earned – 3.0 hours
Student employees who work Fridays will be paid at their regular rate for hours worked. For offices that will be fully closed on Summer Restoration Fridays, student employees are not expected to work. If work can be performed remotely and with minimal supervision, supervisors can make that arrangement with their student employee(s).
Important Note:
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Monday, May 26 should be recorded as a holiday on your timecard. It is not considered a Wellness Day.
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Thursday, June 19 is a holiday and should be recorded as such on your timecard. It is not considered a Wellness Day.
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Friday, July 4 is a holiday and should be recorded as such on your timecard. It is not considered a Wellness Day.
Entering Holiday Hours:
Regularly scheduled hours Not Worked should be recorded as:
Regularly scheduled hours Worked should be recorded as:
If you were scheduled to work a partial day, the hours will be recorded using two lines:
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Holiday Hours Not Worked (day, evening, night) – 4.5 hours
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Holiday Hours Worked (day, evening, night) – 3.0 hours
Please contact Payroll with any questions or for further assistance.
Open a Payroll Ticket, Email payroll@ithaca.edu or call (607) 274-1122
Enhancement to Time Entry Process via the Mobile App
Oracle has made an update to the time entry experience via the mobile app. You can now add multiple entries to your timecard at a time by entering a date range. Please review the Knowledge Base article or watch the Learning Videos on how to add a timecard and enter time via the mobile app: Article - Resources for Navigating the New Layout for Time Cards.
Reminder: Personal Paid Time Away Balance Resets July 1
As a reminder, any remaining personal paid time away balances must be used by June 30, 2025 . New balances for 2025-2026 will be available starting July 1, 2025. Eligible employees may view balances by logging into HCM. Personal time policy information can be found here.
Background Checks for Student Employees to Begin
In alignment with Ithaca College’s background check policy, background checks will be required for student employees in designated positions, as defined by the criteria in the policy, for any roles posted on or after June 9, 2025.
This change supports the college’s ongoing commitment to campus safety and the protection of college assets. Background checks will be conducted based on the duties and responsibilities of the student position and have become standard practice in higher education to help mitigate risk and promote a safe working and learning environment.
Ithaca College will continue to partner with HireRight, a long-standing provider of background check services, to carry out these screenings.
The policy applies to student employees and volunteers who work in designated positions on college-owned or -operated property or who support college-sponsored programs. Full details are available in Policy 2.49 of the Ithaca College Policy Manual.
Hiring supervisors are responsible for determining if a position meets the criteria for requiring a background check and must indicate this when creating a recruitment requisition. Please refer to this article for instructions on how to add a background check when creating your requisition.
The Office of Human Resources will coordinate the background check process and will obtain any relevant criminal history information. If a background check reveals a criminal record, the Office of Human Resources—together with the Office of General Counsel—will evaluate the information and make a recommendation to the hiring supervisor on whether the candidate is “not recommended for employment.”
In accordance with New York State public policy and Ithaca College’s commitment to inclusive hiring practices, a prior conviction will not automatically disqualify a candidate from employment consideration.
For questions about the policy or background check process, contact the Office of Human Resources via the HR HelpDesk or call 607-274-8000. For questions about the student employment hiring process, contact the Center for Career Exploration and Development or email Studentemployment@ithaca.edu.
New Layout Coming Soon to Recruiting in HR Cloud
We are pleased to announce that HR Cloud will soon have a new layout for our Recruiting modules and pages. This update will provide a more efficient, user-friendly layout to better support campus users with their recruiting tasks. This new layout will not change how you complete your day-to-day tasks related to requisitions, job offers, or hiring, but will simply have a more updated and seamless feel. We anticipate this change to go live by the end June. Please stay tuned for training materials, documentation, and more details.
Mid-Year Review of Flexible Work Plans (FWP)
As we reach the mid-year point, it’s a great time for all employees and supervisors to revisit approved Flexible Work Plans (FWPs) including Flex Time, Compressed Work Weeks, Hybrid, and Fully Remote arrangements. This review helps ensure that current work arrangements continue to support both individual needs and the operational goals of the department and the college.
Please review the FWP guidelines and policy and related resources to ensure you're up to date on current guidelines. Take this opportunity to assess whether each arrangement remains effective and sustainable for your team.
If any employees are following a flexible schedule without a submitted and approved Formstack form on file, they should submit the necessary request and documentation as soon as possible. HR is here to support you; don’t hesitate to reach out with questions or for guidance.
Thanks for taking the time to complete this important review.
TIAA Webinars in June
TIAA webinars offer participants an opportunity to gain additional knowledge and information on the tools available to assist in navigating the retirement landscape. The full year of webinars and registration links can be found at www.tiaa.org/webinars2025.
TIAA also offers the Webinar Lounge, providing on-demand access to past webinars and additional resources to help you plan for retirement at your own pace. Explore the library of educational content at TIAA Webinar Lounge.
Please see below for June and early July webinars. Click the link to register.
For questions related to the IC 403(b) Retirement Plan, employees can meet one on one or virtually with a representative from TIAA. Stephen Smith, TIAA Financial Consultant, attends the weekly Orientation session for new employees.
Stephen offers in person meetings at the Peggy Ryan Williams Center on most Mondays. To schedule an appointment to meet with Stephen, please contact Stephen via email or telephone at: SteSmith@tiaa.org or 607-274-6454.
Educational Benefits
A reminder, dependents receiving tuition remission benefits should complete the student section of the form. The form will then be routed to the student’s parent/legal guardian for completion. After the student and employee have completed the form, it is then routed to the Office of Human Resources for review.
Applications for dependent and employee tuition remission Fall 2025 deadline is July 15, 2025. Deadline for Fall 2025 cash awards, is August 31, 2025. Please note, an application is required for each semester. Applications can be found at: https://www.ithaca.edu/human-resources/employee-benefits-wellness/family-friendly-wellness-benefits/educational-benefits.
Staff Council Corner
Staff Council would like to thank all members of staff who volunteered to help with graduation, spirit week, and the employee picnic. And a huge special thanks to members of facilities who made the campus beautiful and dining for the delicious food at all the celebrations.
Congratulations New Staff Council Executive Committee Members:
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Chair: Cliff-Simon Vitale (BIPOC Unity Center)
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Secretary: Sarah Shank (Library)
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Communication & Publication Relations: Mack Rovenolt (CEIB)
THANK YOU! Marilyn Dispensa for her service as Staff Council Chair!
Interested in being a staff council member? Contact staffcouncil@ithaca.edu.
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We have several areas that still need representation. Representatives can be from the area, or someone interested in participating as an at large member.
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Bookstore/Business-Finance
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Business/Park School
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Advancement
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Facilities Maintenance
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Facilities Academic
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Facilities Grounds
Get in touch with Staff Council:
Contact your representatives, Email: staffcouncil@ithaca.edu, Fill out a Request for staff council action form. View Past Meeting Minutes.
Next Monthly SC Meeting: June 12th 2025, 2-3:30pm – Hybrid: In-person/Zoom
IC Warm Welcome
Areya Muraca (Creative and Marketing Group)
Jeremy Tatem (Facilities Maintenance HVAC)
Matthew Russell (Facilities Maintenance Structural)
Jeremy Kinsman (Extended Studies)
Zach Ballance (Physician Assistant Program)
Newt Andia (Auxiliary Services)
Schuyler Miller (Facilities Maintenance Electrical)
Sabreen NoorAli (Speech Language Pathology and Audiology)
James Lucey (Student Financial Services)
Sky Bloomer (New Student and Transition Programs)
Kalysta Robinson Donaghy (New Student and Transition Programs)
Lily Seyfert (New Student and Transition Programs)
Contact the Office of Human Resources
Request HR Help | humanresources@ithaca.edu | (607) 274-8000
Ground Level of PRWC
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